Managed Cloud Backup
for Accounting Firms
Secure Your Data. Protect Your Backups. Stay Ready When It Matters.
Accounting firms cannot afford to lose access to tax returns, financial records, payroll files, client documents, or critical business systems.
A backup is only valuable if the right data is protected, the backup remains secure, and your team can actually recover the information when something goes wrong.
Celestnova provides managed cloud backup and recovery services designed to help accounting firms protect critical business data against hardware failure, accidental deletion, ransomware, system failure, and other disruptive events.
Your data is backed up to U.S.-based data center infrastructure, with locations in:
- Ashburn, Virginia
- Phoenix, Arizona
This geographic separation provides U.S.-based storage with regional redundancy and helps keep your firm’s backup data within the United States.
Your files stay protected. Your backups stay available. Your business keeps moving.
Your Backup Is Only as Good as Your Recovery.
A backup system can appear to be working perfectly until the day you actually need it.
For accounting firms, three things matter:
Missing Data
Client files can live on desktops, laptops, local folders, application directories, and cloud platforms. If those locations aren’t included in your backup strategy, important information can be missed.
Failed Recovery
A ransomware attack can encrypt production files and attempt to compromise connected systems and backups. Your recovery strategy needs protection beyond simply making another copy.
Ransomware & Data Loss
Having a backup doesn’t automatically mean you can recover quickly. Your firm needs a clear recovery process and dependable backup infrastructure.
Mission-Critical Financial Data
Your cloud environments host QuickBooks databases, tax returns, client balance sheets, and audit files. Offsite cloud backups ensure these essential records are stored safely, encrypted, and isolated from system failures.
Workstations & Cloud Applications
Laptops, remote worker devices, and cloud platforms like Microsoft 365 or Google Workspace contain active client correspondence and draft files. Comprehensive backups capture every endpoint and cloud directory seamlessly.
Historic Client & Tax Archives
Retaining multi-year tax filings, historical audits, and prior payroll records is vital for regulatory requirements. Long-term cloud archiving prevents permanent data loss caused by accidental deletion or file corruption.
Season Operational Business Continuity
A corrupted server or encrypted cloud drive right before a major filing deadline can halt your practice. Automated, continuous cloud backups allow point-in-time file rollbacks so your team stays operational without missing key dates.
A Multi-Layered Approach to Data Protection
Data-driven Insights
- Complete FTC & IRS compliance mapping
- Custom-tailored policy frameworks
- Audit-ready security documentation
Automated Cloud Backups
A reliable backup strategy eliminates the risk of human error by running silently and consistently in the background. Celestnova deploys scheduled and continuous backup policies across your endpoints and cloud environments, ensuring your critical financial records, client databases, and tax software files are captured without disrupting your daily firm operations.
- Built-in 3-2-1 backup strategy compliance
- Automated backup scheduling
- Managed backup policies
- Continuous protection according to supported configuration
- Centralized backup management
Fast File Recovery
Accidentally deleting an active QuickBooks file or overwriting a client’s tax return right before a filing deadline shouldn’t disrupt your entire day.
Our flexible recovery options enable rapid restoration of individual documents, entire folders, or full system images so your practice stays productive with minimal downtime.
- Individual file recovery
- Folder recovery
- System recovery options
- Recovery assistance
Backup Monitoring
A backup system that silently fails without warning leaves your firm completely exposed when disaster strikes.
We actively track backup jobs, monitor storage health across supported environments, and proactively resolve sync errors before they impact your business continuity or leave you without a restore point.
- Proactive backup health tracking
- Daily backup verification
- Rapid issue identification and resolution
- Managed status reporting
Ransomware Resilience
Ransomware attacks specifically attempt to encrypt or delete active business files and local network drives.
Celestnova builds an isolated recovery shield that separates production systems from secondary backups, allowing your firm to roll back to a clean restore point without paying a ransom or losing operational history.
- Protected backup copies
- Recovery from previous backup points
- Ransomware recovery support
- Separation between production data and backup data
Off-Site Disaster Protection
Your backup isn’t dependent on the same physical location as your business systems.
- U.S.-based cloud infrastructure
- Geographically separated locations
- Protection against localized hardware failure
- Disaster recovery support
Secure & Encrypted Storage
Data security is just as important during transit and storage as it is on active workstations. We safeguard your practice’s sensitive records using enterprise-grade encryption standards and strict identity controls, preventing unauthorized access, data leaks, or interception while your backups are created and stored.
- 256-bit AES encryption
- Secure data transmission
- Protected cloud storage
- Managed access controls
U.S. Data Residency & Geographic Separation
or accounting firms handling sensitive taxpayer and financial information, where your data resides is critical.
Celestnova’s managed backup infrastructure stores your encrypted data strictly within secure U.S. data centers in Ashburn, VA, and Phoenix, AZ, ensuring compliance and protection against localized regional disasters.
- Dual-coast U.S. data centers (Ashburn, VA & Phoenix, AZ)
- Strict U.S. data residency strategy
- Protection against localized facility failure or outages
- Compliance-ready data sovereignty
Backup Controls That Support Your Information Security Program
IRS Pub 4557
Taxpayer Data Security
IRS Publication 4557 provides recommendations for tax professionals around protecting taxpayer information. Secure backups, access controls, malware protection, and recovery capabilities can form important parts of a firm’s overall security strategy.
FTC Mandates
Data Protection & Recovery
For organizations subject to the FTC Safeguards Rule, appropriate safeguards should be implemented as part of a written information security program. Managed backup and recovery can support the broader technical safeguards within that program.
GLBA
Financial Data Protection
Organizations covered by GLBA may have obligations relating to the protection of customer financial information. Secure backup, access controls, encryption, and recovery processes can support a firm’s broader information security controls.
WISP
Documented Backup Procedures
Your backup strategy should be documented as part of your firm’s information security program. Celestnova helps document relevant backup controls
One Managed Security Layer That Fits Your Accounting Firm
Nova Shield Essential
$69
/device/month
Essential Protection for Your Accounting Firm
- Next-Generation Antivirus + EDR
- Ransomware Protection & Rollback
- 250GB Secure Cloud Backup
- 24/7 Device Monitoring & Patch Management
- 24/7 Live IT Support
- Annual Preventive System Maintenance
- IT Asset Management
- Remote Device Lock & Data Wipe
- Secure Credential Vault
- End User Self-Service Portal
Best for: Solo CPAs, bookkeepers, and small tax practices with 1–5 devices seeking core IT security and reliable support.
Nova Shield Professional
$129
/device/month
Includes: Everything in Shield Essential,+: Advanced Security for Growing Accounting Firms, plus:
- 500GB Business Data Backup
- Advanced Email Security
- Security Awareness Training
- Network Discovery & Asset Visibility
- Asset Warranty Tracking
- Semi-Annual System Optimization
- Enhanced Security Reporting
- WISP Support & Security Documentation
Best for: Growing firms with 5–10+ devices that need advanced cybersecurity, employee training, and WISP compliance documentation.
Nova Shield Elite
$179
/device/month
Includes: Everything in Shield Professional, +: Maximum Resilience for Security-Conscious Firms, plus:
- 1TB Full System Image Backup
- Microsoft 365 Cloud Backup (Exchange, OneDrive, SharePoint, Teams, OneNote, Planner & Lists)
- Google Workspace Backup
- 24/7 Security Operations Monitoring
- Dark Web Monitoring
- Quarterly Preventive Maintenance
- Advanced Security Assessment Reports
- Identity Protection & Microsoft Entra ID Backup
Best for: Established accounting practices requiring maximum resilience, complete cloud backups, and active threat monitoring.
A Straightforward Security Onboarding Process
Step 1: Discovery & Assessment
We identify your critical devices, servers, applications, cloud platforms, and business data that require protection.
Step 2: Security Setup
We configure the appropriate backup policies, schedules, storage, encryption, and retention settings.
Step 3: Compliance Alignment
We prepare your WISP and help align supporting controls where applicable.
Step 4: Ongoing Support
When data needs to be recovered, our team helps with the appropriate recovery process while continuing to monitor and maintain your backup environment.
Powered by Security Solutions That Meet Global
Compliance Standards
Backup Is One Layer of a Stronger Security Strategy
Managed Cybersecurity
Protect the devices where threats can begin with endpoint protection, ransomware defense, patch management, and security monitoring.
WISP & Compliance Support
Document your firm’s security controls and procedures as part of your broader information security program.
Microsoft 365 & Cloud Protection
Protect supported Microsoft 365 and Google Workspace data with cloud backup available under applicable plans.
Secure Cloud Backup
Protect critical client records, tax software databases, and financial files with continuous, encrypted offsite backups and U.S. data residency.
Backup Questions From Accounting Firms
Know Before You Begin
What gets backed up?
Depending on your selected plan and configuration, we can protect supported workstations, servers, business files, Microsoft 365 data, Google Workspace data, and other supported business environments.
Where is my backup data stored?
Applicable backup data is stored within U.S.-based data center infrastructure, including locations in Ashburn, Virginia and Phoenix, Arizona.
Does backup data stay in the USA?
Yes. Our applicable managed backup infrastructure is configured to keep protected backup data within the United States.
Is my backup encrypted?
Yes. Backup data is protected using 256-bit AES encryption along with secure transmission and access controls.
Can backup protect against ransomware?
Backup provides an additional recovery layer when production data is affected by ransomware. Combined with endpoint protection and ransomware defense, it forms part of a broader resilience strategy.
How quickly can you restore a file?
Recovery time depends on the amount and type of data, recovery method, system condition, and other technical factors. Individual file recovery is generally much faster than full-system recovery.
Does backup make my accounting firm compliant?
No single backup service automatically makes a firm compliant. Managed backup can support specific technical safeguards within your broader information security program and WISP.
Do I need cybersecurity if I already have backup?
Yes. Backup and cybersecurity solve different problems. Backup helps you recover data. Cybersecurity helps prevent, detect, and respond to threats that could compromise that data.
